A wide range of different departments and experts can coordinate meetings and events. For example, coordinating an internal event at one company may mean an entire events department handles it but at another company, a sole administrative person may be assigned the job. The job assignment can vary depending on resources and the scale of the internal event but if it falls to you, you will need to know how to pull it off without a hitch. Whether this is your first time coordinating an internal event or you are an old pro looking for some tips and refreshers, we have compiled the basics to make sure you are covered for your next event.
A Great Venue Goes A Long Way With Attendees
Your attendees may be mandatory, but that doesn’t guarantee they will show up with a positive attitude, ready to contribute. You can encourage attendance as well as positive vibes and participation simply by choosing a great venue. Check out local attractions for an exciting atmosphere and conduct on-site visits of your short list.
Coordinating an internal event on a budget? Don’t rule out places you think might be too expensive—call to find out if they have off peak rates or off-season schedules that might allow for flexibility in pricing. Even big concert halls and prime event spaces may be willing to rent their space in exchange for some publicity or co-marketing, but you won’t know until you ask.
Secure A Main Attraction As A Showstopper
Clearly, we are big fans of choosing a music team-building event as your showstopper but there are plenty of other options to consider if you have recently held one and are looking for other ideas. To begin consider whether you can get a local celebrity or well-known speaker to headline your event? Someone with credentials, awards and public speaking experience is sure to bring energy and excitement to your event agenda. Even a local blogger or personality, who may be happy to simply work your event in exchange for exposure, can help mix things up and create extra interest.
Coordinating An Internal Event With A Relevant and Engaging Theme
Are you trying to improve your marketing department through an internal team-building event? Create a theme to help guide the event and keep the day’s topics on point. With a cohesive theme, creating a song to capture the group’s spirit or listening to an inspired talk by a local hero who overcame a challenge will keep the topics and takeaways relevant and on point.
Make Sure Attendees Leave With Something
Whether you have a cool “goodie bag” or copies of the finished group song, making sure attendees can leave with a lasting takeaway is paramount to the overall success of the day. Include your company’s branding and messaging to really carry through the overall theme and keep attendees engaged well after the event is over.